• HOME
  • ABOUT
    • Board of Education >
      • Meet the Board/Board Policies
      • State Board Member of the Year >
        • State Board Member of the Year Blog
      • Board Resolutions
      • Meetings and Agendas >
        • Written Public Comments
      • Board Meeting Videos
      • Board Highlights
      • City and MUSD Communications Subcommittee
    • Superintendent >
      • Superintendent Blog
      • Summer Intern Insights Blog 2024
    • District Calendar
    • District News >
      • Press
      • School LIFE E-Newsletter
    • Contact Us >
      • Public Records Request
    • Awards & Honors
    • Bond + Construction >
      • Bond Measure AA Construction Updates
      • Bond Measure E
      • Measure B 1996 GO Bond
      • Current Bids
      • Developer Fees
      • State Matching Funds
      • CBOC Meetings & Agendas
    • Measure E and Q Parcel Tax
    • 2024 Parcel Tax
    • Measure E Parcel Tax Oversight Committee
    • MUSD Video Series'
    • MUSD Priorities and Mission
    • Policies + Procedures >
      • Steps to Resolve a Concern
      • Bullying
      • Handbooks
      • Title IX and Gender Equity
      • Website Accessibility
    • ACADEMICS >
      • Programs >
        • Independent Study Program
        • Math Program
        • Music Program
        • Pathway to Career
        • Personalized Learning
        • Title I
      • AB 104
      • Assessments
      • CalSCHLS Survey
      • Common Core Standards
      • MUSD & SJECCD Joint Use Program
      • Transitioning Grades
    • LCAP
    • Federal Programs
  • ENROLLMENT
    • Find Your School
    • District Boundary Map
    • District Transfers
    • Handbooks
    • World Languages Program >
      • World Languages Program
      • Dual Immersion Program
  • DISTRICT TEAMS
    • Human Relations >
      • Human Relations- Join Our Team
      • Educator Workforce Housing Opportunities
      • Certificated Employees
      • Classified Employees
      • Management Employees
      • Mental Health Resources (Staff)
      • New Teacher Induction
      • Staff Training
    • Business Services >
      • Meet Our Team
      • Payroll and Benefits
      • Facility Rental
    • Learning & Development
    • Maintenance, Operations, and Transportation
    • Student Nutritional Services
    • Technology
    • Staff Resources
    • Organizational Charts
  • SCHOOLS
    • Summer Programs
    • Child Dev. Center
    • Elementary >
      • Burnett
      • Curtner
      • Mattos
      • Pomeroy
      • Randall
      • Rose
      • Sinnott
      • Spangler
      • Weller
      • Zanker
    • Middle >
      • Rancho
      • Russell
    • High >
      • Calaveras Hills
      • Milpitas >
        • MHS Extension at MUSD Innovation Campus
      • Milpitas Middle College High School
    • Adult Education
    • EducatEveryWhere Virtual Pathways Program
    • MetroED
    • SARC Reports
    • SPSAs
    • Graduations & Promotions
  • GET INVOLVED
    • AASC
    • Attendance >
      • Showing Up Matters!
    • MUSD Innovation Campus Campaign >
      • MUSD Alliance Partners
    • CBAC
    • DELAC
    • Digital Citizenship
    • Mental Health Resources
    • Milpitas Elementary Olympics
    • MUSD Culture of WE Equity Team
    • Project Cornerstone
    • PTA | Milpitas Council
    • Campaign Donation
    • Volunteer Opportunities
  • Let's Chat
  • Immigration Support
  • MUSD Apparel Store!
MILPITAS UNIFIED SCHOOL DISTRICT
  • HOME
  • ABOUT
    • Board of Education >
      • Meet the Board/Board Policies
      • State Board Member of the Year >
        • State Board Member of the Year Blog
      • Board Resolutions
      • Meetings and Agendas >
        • Written Public Comments
      • Board Meeting Videos
      • Board Highlights
      • City and MUSD Communications Subcommittee
    • Superintendent >
      • Superintendent Blog
      • Summer Intern Insights Blog 2024
    • District Calendar
    • District News >
      • Press
      • School LIFE E-Newsletter
    • Contact Us >
      • Public Records Request
    • Awards & Honors
    • Bond + Construction >
      • Bond Measure AA Construction Updates
      • Bond Measure E
      • Measure B 1996 GO Bond
      • Current Bids
      • Developer Fees
      • State Matching Funds
      • CBOC Meetings & Agendas
    • Measure E and Q Parcel Tax
    • 2024 Parcel Tax
    • Measure E Parcel Tax Oversight Committee
    • MUSD Video Series'
    • MUSD Priorities and Mission
    • Policies + Procedures >
      • Steps to Resolve a Concern
      • Bullying
      • Handbooks
      • Title IX and Gender Equity
      • Website Accessibility
    • ACADEMICS >
      • Programs >
        • Independent Study Program
        • Math Program
        • Music Program
        • Pathway to Career
        • Personalized Learning
        • Title I
      • AB 104
      • Assessments
      • CalSCHLS Survey
      • Common Core Standards
      • MUSD & SJECCD Joint Use Program
      • Transitioning Grades
    • LCAP
    • Federal Programs
  • ENROLLMENT
    • Find Your School
    • District Boundary Map
    • District Transfers
    • Handbooks
    • World Languages Program >
      • World Languages Program
      • Dual Immersion Program
  • DISTRICT TEAMS
    • Human Relations >
      • Human Relations- Join Our Team
      • Educator Workforce Housing Opportunities
      • Certificated Employees
      • Classified Employees
      • Management Employees
      • Mental Health Resources (Staff)
      • New Teacher Induction
      • Staff Training
    • Business Services >
      • Meet Our Team
      • Payroll and Benefits
      • Facility Rental
    • Learning & Development
    • Maintenance, Operations, and Transportation
    • Student Nutritional Services
    • Technology
    • Staff Resources
    • Organizational Charts
  • SCHOOLS
    • Summer Programs
    • Child Dev. Center
    • Elementary >
      • Burnett
      • Curtner
      • Mattos
      • Pomeroy
      • Randall
      • Rose
      • Sinnott
      • Spangler
      • Weller
      • Zanker
    • Middle >
      • Rancho
      • Russell
    • High >
      • Calaveras Hills
      • Milpitas >
        • MHS Extension at MUSD Innovation Campus
      • Milpitas Middle College High School
    • Adult Education
    • EducatEveryWhere Virtual Pathways Program
    • MetroED
    • SARC Reports
    • SPSAs
    • Graduations & Promotions
  • GET INVOLVED
    • AASC
    • Attendance >
      • Showing Up Matters!
    • MUSD Innovation Campus Campaign >
      • MUSD Alliance Partners
    • CBAC
    • DELAC
    • Digital Citizenship
    • Mental Health Resources
    • Milpitas Elementary Olympics
    • MUSD Culture of WE Equity Team
    • Project Cornerstone
    • PTA | Milpitas Council
    • Campaign Donation
    • Volunteer Opportunities
  • Let's Chat
  • Immigration Support
  • MUSD Apparel Store!
Business Services / Payroll & Benefits

PAYROLL & BENEFITS


Payroll & Benefits Contacts

Human Relations Contacts

Tel: 408-635-2600 x6012 | Fax: ​408-635-2621 
Send Payroll / Benefits inquiries to:  [email protected]
Payroll/Benefits Specialists
Alicia Aldama, [email protected]
Sherry Ames, [email protected]
Uyen Dao, [email protected]
​Director
Trang Vo, [email protected]​

​Employment Verification Requests for Loan Applications
Email the employment verification request and employee's authorization page to [email protected], or they may be faxed to (408) 635-2621. Please include email address on your request. Documents will be completed and emailed or faxed back within three business days from date of receipt.  Employee's salary information will not be released via phone.​
Tel. 408-635-2600  | Fax: 408-635-2617
Employment Status Verification, Hire Date, Status, and Job Title
Personnel Analysts
Katherine Amaya, [email protected]
Virginia Coleman, [email protected]
Shubhra Mathur, [email protected]
Maria Elena Montoya, [email protected]
Keerthy Muraleedharan, [email protected]
Executive Secretary
Marylynne Suarez, [email protected]
Systems Supervisor
Heather Forsyth-Cano, [email protected] 
Director
Kristin Stonehouse, [email protected] 
Assistant Superintendent
​Damon James, [email protected]

PAYROLL

EMPLOYEE INFORMATION

​2024-2025 Payroll Schedule Deadline and Information​
2024-2025 CSEA Payroll Schedule

​Federal Income Tax Withholding  (IRS): https://www.irs.gov/pub/irs-pdf/fw4.pdf
​
​California Tax Withholding (EDD D-4): ​https://www.edd.ca.gov/pdf_pub_ctr/de4.pdf 
​​
​Deferred Pay (Optional)

State Disability Insurance (SDI) Acknowledgement

Payroll Warrant Beneficiary Designation (P-9)
​Permanent Employee (Extra Work)
​​Extra pay for extra work, which is done outside of an employee's normal work schedule:
Any additional work done outside of your normal work schedule must be pre-approved. An F-12 must be completed and submitted to the District Office for approval. A P-20 time sheet must be completed and sent to Payroll. Ensure that the extra work is indicated on the time sheet accurately, write down completed extra work from the 16th of the previous month through the 15th of the current month. Extra hours will be paid at the end of the same month when the time sheet is received by Payroll on the 15th of that same month.  (For example, if you work from August 16th to Sept 15th. The time sheet is due on Sept 15th to Payroll and will be paid at the end of Sept. Time sheets received after the 15th will be paid the following month.) Hours and description on the time sheets must match the F-12.  Failure to complete the F-12 will delay processing of the payment.  Payroll is unaware of employee's extra work hours.  Therefore, it is the employee's responsibility to track all of his/her extra work hours and ensure with the Principal Secretary that all required paperwork has been completed and submitted to Payroll on time for payment.

F-12 Current MUSD Employee Agreement for Additional Services must be completed prior to beginning extra work.
P-20 Monthly Time Sheet for Permanent Employees for extra work done.
Budget Calculation Form for Certificated Employees (Use this with the F-12 for Certificated Personnel)
Budget Calculation Form for Classified Employees (Use this with the F-12 for Classified Personnel)
Substitute Teachers & Classified Employees
TIME SHEET DEADLINES:
Substitutes Teachers - The pay period is from the 26th of the previous month to the 25th of the current month. Substitutes must complete a P-65 time sheet, which is due on the 25th of the current month to Payroll and will be paid the following month on the tenth.
Payroll is unaware of who works as a substitute. Therefore, it is the substitute's responsibility to track all of his/her work days/hours and ensure with the Principal/Secretary that all required paperwork has been completed and submitted to Payroll on time for payment. 

P-65 Substitute Teaching Service Record & Claim Form


For short-term, temporary employment, the site must submit a P-16 (temporary employment service contract) prior to allowing a temporary employee to work.  A P-16 is required for short term, temporary employment.  The individual must submit a P-15 time sheet monthly to Payroll to receive payment. The pay period is from the 26th of the previous month to the 25th of the current month. Due every 25th of the current month to Payroll and will be paid the following month on the tenth.

P-16 Temporary Employment Service Contract
​
Budget Calculation Form for Certificated Employees (Use this with the P-16 for Certificated Personnel)
Budget Calculation Form for Classified Employees (Use this with the P-16 for Classified Personnel)
P-15 Monthly Time Sheet - Substitute/Hourly Employees
​
​​ACCESSING PAYROLL RECORDS
To access copies of your Milpitas USD Paystubs or W-2s, go to Employee Self Service (ESS).
Click here to view the instructions
Picture

Form W-4 / Employee's Withholding Certificate 
​
Employee's Withholding Allowance Certificate (California State)

RETIREMENT OPTIONS

Supplemental Retirement Account (Optional - Employee Only Contribution)
​403(b)/457: https://tdsplans.org/
  • MUSD 403(b)/457 Plan ID for brand new account set up: 50618
  • Tax Deferred Solutions (TDS) is Milpitas USD's Third Party Administrator (TPA). They are in compliance with the IRS 403(b) and 457 regulations. They handle all transactions on behalf of MUSD (reviews, signs, and approves all current/previous employee's transaction request regarding rollover, transfer, withdraw or borrowing of funds.  Send all requests to them.  They will verify your employment period with MUSD.  https://www.tdsplans.org/forms_PD.aspx?orgID=5841
  • MUSD Federal Identification Number (FIN): 77-0289955
  • IRS YEARLY CONTRIBUTION LIMIT: https://www.irs.gov/retirement-plans/plan-participant-employee/retirement-topics-403b-contribution-limits
Social Security Administration Information
https://www.ssa.gov/benefits/retirement/planner/wep.html
​
Form_SSA-1945_5-2004 WEP
File Size: 411 kb
File Type: pdf
Download File

Medicare
  • The district is not able to assist you with Medicare Enrollment. We highly recommend that you make an appointment with the Social Security Administration Office Representative within 3 months of your 65th birthday to sign up for Medicare. 
  • MUSD will continue your medical coverage as long as you are an active employee (in paid status).
  • Contact the Social Security Agency local office, or go online to sign up for Parts A & B. If you do not sign up when eligible you may be fined the late enrollment lifetime penalty!​​​
CalPERS
https://www.calpers.ca.gov/
CalPERS Beneficiary Designation_form_send to CalPERS
File Size: 183 kb
File Type: pdf
Download File

CalPERS_Notice-exclusion (for non-eligible employees)
File Size: 749 kb
File Type: pdf
Download File

CalPERS Reciprocity Self-certification (info from previous employer)
File Size: 858 kb
File Type: pdf
Download File

CalSTRS
https://www.calstrs.com/
CalSTRS CalPERS RetirementSystemElection (for brand new hire teacher and a current CalPERS member) must choose one system
File Size: 159 kb
File Type: pdf
Download File

CalSTRS Permissive Election Form-es0350_for certificated substitute employees waiving membership
File Size: 199 kb
File Type: pdf
Download File

CalSTRS Express Benefit Report (HR Dept completes this form for retiring employees)
File Size: 144 kb
File Type: calstrs express benefit report (unused sick leave) rev. 01_20. 01_20. 01_20
Download File

Public Alternative Retirement Systems (PARS)
https://www.pars.org/
  • Permanent Classified CSEA employees with less than .50% FTE work hours per week
              OR
  • Certificated Substitute (on-call basis employees) waiving CalSTRS Membership Election
Public Alternative Retirement System (PARS) Designation of Beneficiary - Complete Form If waiving CalSTRS membership election
File Size: 27 kb
File Type: pdf
Download File

SOCIAL SECURTY WINDFALL ELIMinaTION (WEP)
https://www.ssa.gov/benefits/retirement/planner/wep.html
Form_SSA-1945_5-2004 WEP
File Size: 411 kb
File Type: pdf
Download File


BENEFITS

Matrix Rates - adult education
MTA CTA Adult Education Teachers (with 24.5+/.8666%+ Permanent Work Hours Per Week) Effective January 1, 2025 
matrix rates - certificated (mta/cta)
Certificated (MTA/CTA) Monthly Premiums (Required 50%+FTE) Effective January 1, 2025
matrix rates - classified (csea) / management (MMa)
Classified (CSEA) and Management (MMA) Monthly Premiums (Required 50% + FTE) - Effective January 1, 2025
BENEFITS ENROLLMENT
2025 SCCSIG Benefits Guide

Health/Medical, Dental, and Vision Online Enrollment and Changes, go to https://www.workterra.net
Enrollment must be completed within 30 days of hire date/increase in work hours (permanent employees from <.50% to >.50+%FTE) or a qualifying (life changing) event outside the Open Enrollment month (e-mail notification from workterra [email protected]).

workterra.net Employee Self-service guide
File Size: 442 kb
File Type: pdf
Download File

Picture
new hire benefits guide 
2025 Matrix rates
Matrix Rates MUSD - Certificated (MTA/CTA)
Matrix Rates MUSD - Classified (CSEA) / Management (MMA)
Matrix Rates MUSD - Adult Education Teachers MTA / CTA 
CERTIFICATED ADULT ED (ELMWOOD & AYER)
Benefits Eligibility requirement: permanent hours must be 24.50 hours per week or >.8166%FTE work hours per week ****
Certificated Adult Ed Staff Benefits Package: Kaiser Permanente with Delta Dental Rider (combined Kaiser and Delta Dental within the Kaiser plan) and Vision Service Plan. Cert Adult Ed are not eligible for a separate Delta Dental plan under CSEA/MTA/Mgmt. This is a special contract which has been established specifically for Adult Ed Certificated Staff.  
delta_dental_ben_ffs_e1000_adult_ed_dental_plan_1.pdf
MATRIX RATES MUSD ADULT EDUCATION EFFECTIVE 

INSURANCE CARRIERS
United Healthcare (UHC):  888-641-9142  |  www.uhc.com    
Kaiser Permanente (KP):  866-454-8855  | www.kp.org ​      
Delta Dental (DD):  888-335-8227  |  www.deltadentalins.com 
Vision Service Plan (VSP):  800-877-7195  | www.vsp.com
Insurance Broker Agency: JPA  www.sccsig.org    
LIFE INSURANCE
Life Insurance Benefits is for CSEA (permanent >.50%+FTE) employees only.

Enrollment Form

Metlife Enrollment/Change Form - CSEA
File Size: 1747 kb
File Type: pdf
Download File

EMPLOYEE ASSISTANCE PROGRAM (EAP)
Emotional Wellbeing Solutions -Optum
​Management - Assistance For Supporting Your Workforce - Optum
​Employee Support Services - Optum
​Virtual Consultations - Monet Goldman, LMFT - Optum
COBRA
 COBRA Continuation (optional, self-pay premium) must enroll within 60 days of eligibility period. COBRA is not an automatic enrollment:
FAQs on COBRA Continuation Health Coverage for Workers
​SCCSIG WELLNESS PROGRAM (ASSET Health)

Picture
Introducing Your 2025 SCCSIG Wellness Program


EMPLOYEE BARGAINING UNITS

Certificated Employees
  • Milpitas USD Certificated President: Clarissa Isbell [email protected]
  • ​Milpitas Teacher Association (MTA)/California Teacher Association (CTA)​​​
Classified Employees
  • Milpitas USD CSEA President: Sherry Ames  [email protected]​
  • California School Employee Association (CSEA)
Management
  • ​Milpitas Management Association President: Chin Song [email protected] 

AFFORDABLE CARE ACT (ACA)

MARKETPLACE INSURANCE (Unaffiliated with MUSD)
(
Milpitas Unified School District Disclaimer: Individual enrollment and coverage, if applied, is directly with the chosen carrier, not with Milpitas Unified School District.  We do NOT have insurance plans with the carriers listed here. )

  • Health Insurance Through Covered California
  • Health Insurance Marketplace Coverage Options and Your Health Coverage - Even if you are offered health coverage through your employment, you may have other coverage options through the Health Insurance Marketplace.​

    CONTACT US

Submit
Picture

Milpitas Unified School District
1331 E. Calaveras Blvd. 
Milpitas, CA 95035
408.635.2600

​Staff Resources 
Join Us 
Contact Us 
​​Feedback?
​Non-Discrimination Policy
Title IX    
Accessibility 
​Copyright © 2020 Milpitas Unified School District
​Privacy Policy | Terms & Conditions
  • HOME
  • ABOUT
    • Board of Education >
      • Meet the Board/Board Policies
      • State Board Member of the Year >
        • State Board Member of the Year Blog
      • Board Resolutions
      • Meetings and Agendas >
        • Written Public Comments
      • Board Meeting Videos
      • Board Highlights
      • City and MUSD Communications Subcommittee
    • Superintendent >
      • Superintendent Blog
      • Summer Intern Insights Blog 2024
    • District Calendar
    • District News >
      • Press
      • School LIFE E-Newsletter
    • Contact Us >
      • Public Records Request
    • Awards & Honors
    • Bond + Construction >
      • Bond Measure AA Construction Updates
      • Bond Measure E
      • Measure B 1996 GO Bond
      • Current Bids
      • Developer Fees
      • State Matching Funds
      • CBOC Meetings & Agendas
    • Measure E and Q Parcel Tax
    • 2024 Parcel Tax
    • Measure E Parcel Tax Oversight Committee
    • MUSD Video Series'
    • MUSD Priorities and Mission
    • Policies + Procedures >
      • Steps to Resolve a Concern
      • Bullying
      • Handbooks
      • Title IX and Gender Equity
      • Website Accessibility
    • ACADEMICS >
      • Programs >
        • Independent Study Program
        • Math Program
        • Music Program
        • Pathway to Career
        • Personalized Learning
        • Title I
      • AB 104
      • Assessments
      • CalSCHLS Survey
      • Common Core Standards
      • MUSD & SJECCD Joint Use Program
      • Transitioning Grades
    • LCAP
    • Federal Programs
  • ENROLLMENT
    • Find Your School
    • District Boundary Map
    • District Transfers
    • Handbooks
    • World Languages Program >
      • World Languages Program
      • Dual Immersion Program
  • DISTRICT TEAMS
    • Human Relations >
      • Human Relations- Join Our Team
      • Educator Workforce Housing Opportunities
      • Certificated Employees
      • Classified Employees
      • Management Employees
      • Mental Health Resources (Staff)
      • New Teacher Induction
      • Staff Training
    • Business Services >
      • Meet Our Team
      • Payroll and Benefits
      • Facility Rental
    • Learning & Development
    • Maintenance, Operations, and Transportation
    • Student Nutritional Services
    • Technology
    • Staff Resources
    • Organizational Charts
  • SCHOOLS
    • Summer Programs
    • Child Dev. Center
    • Elementary >
      • Burnett
      • Curtner
      • Mattos
      • Pomeroy
      • Randall
      • Rose
      • Sinnott
      • Spangler
      • Weller
      • Zanker
    • Middle >
      • Rancho
      • Russell
    • High >
      • Calaveras Hills
      • Milpitas >
        • MHS Extension at MUSD Innovation Campus
      • Milpitas Middle College High School
    • Adult Education
    • EducatEveryWhere Virtual Pathways Program
    • MetroED
    • SARC Reports
    • SPSAs
    • Graduations & Promotions
  • GET INVOLVED
    • AASC
    • Attendance >
      • Showing Up Matters!
    • MUSD Innovation Campus Campaign >
      • MUSD Alliance Partners
    • CBAC
    • DELAC
    • Digital Citizenship
    • Mental Health Resources
    • Milpitas Elementary Olympics
    • MUSD Culture of WE Equity Team
    • Project Cornerstone
    • PTA | Milpitas Council
    • Campaign Donation
    • Volunteer Opportunities
  • Let's Chat
  • Immigration Support
  • MUSD Apparel Store!