Milpitas Unified School District is fully committed to the health and safety of our employees and making sure the workplace is free of any recognizable hazards. As an employer, we are committed to mitigating the spread of COVID-19 at all of our worksites.
Identification and Evaluation of COVID-19 Hazards
MUSD have implemented the following in our workplace:
- Conduct workplace-specific evaluations using the Identification of COVID-19 Hazards Form.
- Evaluate employees’ potential workplace exposures to all persons at, or who may enter, our workplace.
- Review applicable orders and general and industry-specific guidance from the State of California, Cal/OSHA, and the local health department related to COVID-19 hazards and prevention.
- Evaluate existing COVID-19 prevention controls in our workplace and the need for different or additional controls.
- Conduct periodic inspections using the COVID-19 Inspections Form as needed to identify unhealthy conditions, work practices, and work procedures related to COVID-19 and to ensure compliance with our COVID-19 policies and procedures.
Correction of COVID-19 Hazard
Unsafe or unhealthy work conditions, practices or procedures will be documented on the COVID-19 Inspections Form, and corrected in a timely manner based on the severity of the hazards, as follows:
- Once a hazard has been reported to the District appropriate department/site will investigate the matter as soon as possible.
- The severity of the hazard will be assessed and correction time frames assigned, depending on the condition it will be addressed by the necessary department/site within 24 hours.
- MOT staff will handle physical hazards, and site/department administration will handle hazards created by employee or visitor behavior.
- Follow-up measures are taken to ensure timely correction by using the Appendix B: COVID-19
- Inspections Form.
Custodial Cleaning & Disinfection Procedure
In alignment with the California State and Santa Clara County Public Health Departments and the Centers for Disease Control and Prevention, MUSD has the current COVID-19 cleaning and disinfecting recommendations in place. Based on Jan. 14, 2021, California Public Health Guidance for K-12 Schools, frequent disinfection has been de-emphasized. Frequent disinfection was previously thought at the beginning of the pandemic to be a key safety component. However, it has proven to have limited to no impact on COVID-19 transmission. We will continually monitor for any updates to recommendations and adjust these procedures accordingly.
Regular Preventative Cleaning for Occupied Areas
Regular preventative cleaning is priority #1 for MUSD. Cleaning and disinfecting for high-touch shared surfaces are performed in: all in use restrooms,
hallways, break rooms, handrails, floors, shared tables/counters, light switches, serving lines, lobby areas, doors and door knob/panic hardware.
Frequency of cleaning for shared surfaces is increased and only disinfection is performed when necessary. Cleaning of shared areas multiple times per day will help remove and kill any bacteria/viruses, including the COVID19 to keep the risk of possible spread low. Previously the standard was 1X per day for these areas. Restrooms are now cleaned 2X per day.
Restrooms are ensured with at least one hand washing diagram posted inside the restroom and on the outside of the door, along with a daily cleaning checklist for custodians. Employees and authorized employee representatives can view the published schedule of custodial cleaning available in the location’s office.
Custodial Cleaning Procedures
Custodians have an enhanced cleaning schedule of school restrooms with daily cleaning checklist. Custodians will sign the daily cleaning checklist log sheet that will be posted in all MUSD restrooms, logging each of the cleaning measures conducted throughout the day and including, if needed, the use of our new Clorox Total 360 sprayers for disinfecting.
- The electrostatic sprayer charges chemicals that coat all surfaces and disinfects in a matter of seconds. Here is a sample video modeling how the custodians disinfect areas using the sprayer. In addition, custodians will clean sinks, handrails, toilet seats, dispensers, and partitions/walls as well as make sure the ceiling fan is functional.
Hard surfaces (Such as walls, doors, knobs, floors, chairs, tables etc.)
- Cleaning target surfaces will take place as often as possible if surfaces seem dirty visually or to touch. They will be cleaned using “Envirox 117 H2Orange” or “Simple Green” (at the discretion of Custodian on duty)
- ONLY if NEEDED: Custodians will proceed to mist spray targets with one of two
- District/EPA approved disinfectants approved for use against COVID-19 (Buckeye Terminator(U.S. E.P.A. Reg. No. 6836-75-559) Or (Clorox Total 360 Disinfectant EPA Reg. No. 67619-38) And let air dry. (Method of application will depend on situation, For example: Clorox 360 Machine cannot be used while a room is occupied. )
Soft surfaces (such as carpeted floor, rugs, fabrics, entrance mats etc.)
- Custodians will pre-clean and remove any solid/liquid contamination (if present) by means of absorbent powder to pick up contents. Custodians will follow up with cleaning of the area by the means of a spot carpet machine to clean carpet. The chemical utilized will be “Envirox 117 H2Orange”
- ONLY if NEEDED: Custodians will follow up with sanitization of soft surfaces by the means of a Clorox 360 Machine when time allows. (There are currently no “approved disinfectants” for carpet flooring. The manufacture approves the clorox total 360 System for soft surface “Sanitization”)
Cleaning and disinfection of a confirmed case of COVID-19 (Revised 01/12/2021)
- Administration/COVID-19 Designee will notify M.O.T immediately, so coordination and equipment can be mobilized to specific site. Provide as much detail of affected areas as possible. (Local health officials must be notified per law. Parents should be notified as soon possible as well per guidelines.)
- Buildings and/or specific rooms and areas where a COVID-19 positive case was confirmed shall be evacuated and quarantined. Disinfection cannot be completed until this step has taken place. (CDC recommends waiting 24 hours before disinfecting an infected area when feasible.) Edgar Duenas will determine the time frame of the cleaning for each case.
- Depending on the areas affected, a small team of Custodians will be equipped with several Clorox 360 electrostatic cleaner’s and will proceed to disinfect all affected areas/buildings that are suspected to be contaminated. (A conservative approach will be taken. Target rooms/buildings will be disinfected completely from top to bottom.)
- After that has taken place, there will be a visual inspection of all treated areas and, if deemed necessary, surfaces dirty to sight or touch will be re-cleaned and disinfected by the use of Buckeye Terminator one step disinfectant (U.S. E.P.A. Reg. No. 6836-75-559)
- The area is considered safe to enter after dry and no smell is present typically 2-10 minutes after the disinfection crew has completed.
- Tools/equipment will be disinfected at separate location, preferably outdoors to minimize the possibility of cross contamination. Any items that are considered disposable will be disposed of shall be and not reused.
- The use of fans may be needed to aid chemical smell dissipate only after complete disinfection of the affected area has taken place.
- Cleaning Personnel will use and wear special equipment and PPE before entering any COVID-19 confirmed area for their safety. Custodian storage rooms are equipped with the following:
- Disposable gloves layered underneath thick chemical/puncture resistant gloves
- Full Face Shield and chemical eye goggles for splash/eye protection for all custodians
- N-95 or greater disposable/reusable mask for respiratory protection for all custodians
- Tyvek coverall suit for protection against contamination of clothes
- 20 Clorox Total 360 Electrostatic Cleaners (spread across MUSD sites)
We maximize, to the extent feasible, the quantity of outside air for our buildings with mechanical or natural ventilation systems by:
District heating, ventilation and air conditioning are controlled through the energy management system (EMS). If the need arises the units can be remotely controlled and adjusted to reduce the amount of outside air coming into the work space. This is monitored and accomplished through MUSD HVAC technicians. All ventilation systems have been inspected, MERV 13 filters, which are the highest rating, have been installed, air exchanges have been increased per standards recommended by the Centers for Disease Control, and for the few rooms that do not have updated ventilation systems, portable air circulators have been purchased for those times when the windows may not be opened.
Personal Protective Equipment
Personal Protective Equipment (PPE) is provided for staff:
- Masks, Face Coverings, Face Shields in combination with masks
- Face covering required for all staff (*Those exempt from the face covering requirement cannot be assigned to duties that require close contact with students.)
- Sneeze Guards
- Hand Sanitizer (bottles, portables and mounted)
- Disposable gloves
- No-Contact (Infrared) Thermometers for office and health office use
- Signage (facial covering requirements, hand sanitizing upon entry, including floor decals)
- Compliance rules and regulations of PHD/CDC